Time Management Rules for Commercial Real Estate Agents

In commercial real estate agency, your time is highly valuable.  The best agents manage their time efficiently to the tasks that are most important.  It is a known fact that a controlled salesperson achieves more in income and listings.  They stick to a system and they get the right things done.

It is a fact that things will happen every day that you cannot plan for.  Clients, prospects, and fellow staff members will direct issues at you that need to be responded to.  To remain efficient through this pressure, it is wise to control at least 1/3 rd. of your day.  In that 1/3 rd. of the day you can do the right things that you know will help you build market share and your commissions.

Here are some tips to develop a time management system in your commercial real estate processes.

1. You must control your time.  That has to be the rule.  Your diary is something that is ‘sacred territory’ and only you put things into your diary.  In this way you can choose what you do and how you do it.
2. I go back to the point that part of the day is to be fully under your control.  In this time frame you should do the things that really matter to your business and your goals for the year.  Prospecting is usually the thing that applies and should be actioned in this window of time.
3. Map out your activities for the week ahead.  Sure, changes will occur, but put the big and important issues into your diary and keep them there for action.
4. When you arise each morning, spend 5 minutes reviewing what has to be done and checking the priorities of things.
5. Build some break time into your schedule so you can think and plan.  You will also need some administrative time later in the day to capture the events of the day.
6. Move the unimportant things out of your day to times that are less critical.
7. Learn to delegate the things that can be done by others.
8. Control the things that relate to business generation, clients, marketing, and negotiation.  All of these things will impact your business and cannot be overlooked or passed to others.
9. Create habits when it comes to the most important things in the business day.  Do them to a schedule at the same time.  Habits help you move ahead and get traction on the things that matter.
10. Don’t let other people have access to your diary where they can add appointments to your day.  Only you should set appointments as you are the one that understands your focus.

If you want to be a top agent in commercial real estate, protect your time and do the right things as part of your working day.  Take control.